Vendor Contracts Process

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Good Afternoon,

I just want to once again give a friendly reminder to everyone regarding the process for completing contracts for services.
This is when Easterseals is paying a vendor for a service they are doing for us.

As you all are aware by now, we cannot pay for any service from a person or company without a completed contract file.
I am here for all your contract questions. :)

Below is the step by step process: Please save or print somewhere that you can refer to easily.

CONTRACTS PROCESS
  1. Email Crystal cberube (at) eastersealsnh (dot) org to inform her of service potentially being performed
  2. Crystal will send required blank correct form(s) to you with instructions for each form
  3. Fill out contract info BEFORE sending to contractor for signature
  4. Once signed contract is returned to you from contractor, obtain your Program VP signature on the contract also
  5. Then send all paperwork to Crystal for processing
  6. Crystal will send completely signed copy back to you once processed and approved by Chief HR Officer or CFO/COO
  7. After you receive a copy of the completely signed contract, then services can be performed and any coded & approved invoices/reqs can be sent to “AP Dept Documents” for payment
    • Please do not send contract information to "AP Dept Documents”. Contract info needs to be sent directly to Crystal.
    • "AP Dept Documents" is where you send coded/approved invoices for a contract that has already been processed and approved.

Thanks!

Sincerely,
Crystal Berube
Administrative Assistant to the Senior Vice President of Programs and Facilities
Easterseals NH, VT, ME, Farnum Center & Farnum Center North
555 Auburn Street, Manchester, NH 03103