How To: Create and Manage Distribution Lists

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To create or manage distribution lists please follow the following directions. 'Create and manage distribution groups shows the distribution groups that you’re listed as an owner of. Use it to create new groups and manage existing groups that you own.'

To create a new group:

  1. Open the webpage https://portal.microsoftonline.com/.
  2. Login to your email account. (tip: your username is your full email address)
  3. Select > Scroll down to Your app settings > Select Mail
  4. Click to expand General >Select Distribution Groups
  5. To add a new distribution list, click + below Distribution groups I own.
  6. In the New Distribution Group window add the information needed to create your distribution group. (Display Name, Alias, & Email Address)
  7. Under Owners click + and enter each user (one at a time) and search. Double-click the name in the list that you are adding as an owner (people that will be managing the list). Click Save when done.
  8. Repeat this process for list members under the Members section.
  9. Select Closed under Choose whether owner approval is required to join the group and Choose whether the group is open to leave.
  10. Select Save.

To edit a group or review information about a group:

  1. Select > Scroll down to Your app settings > Select Mail
  2. Click to expand General >Select Distribution Groups
  3. Search and click once to select the group or list you want to edit under Distribution groups I own.
  4. Select Edit .
  5. Make the changes you want.
  6. Select Save to save your changes, or Cancel to leave without saving.

To delete a group that you own, find it in the list and select Delete.